What financial numbers are important? (From our Nov 2017 Newsletter)
What financial information on my business should I be looking at, when, and how often?
Answers from some of our board members....
GEORGE: In my business, being retail Canadian Tire stores, I would look at sales numbers every day, as well as the bank accounts. Each month I would have a full Profit and Loss as well as a Balance Sheet, i.e. monthly statement, given to me.
FLETCH: You do not have to be a professional accountant. You do have to be on top of all the key numbers in your business on a current basis. Some businesses want to know daily what happens to revenues or want to understand currency changes and commodity prices in real time. For other businesses, it is sufficient to take weekly snapshots of key numbers and get all detail within a week or so of month end. It is never sufficient to review quarterly figures after that quarter has ended. The truth of it is most good business operators "breathe" the core numbers of their business and manage them in their sleep.
DOREEN: In retail, as in all businesses, one should have the year-end profit goal front of mind at all times. This may mean checking daily sales figures in view of the month end numbers. Monthly Profit and Loss and Balance Sheets should be scrutinized; making sure the business is on track for a successful, profitable year end. This helps, as well, in picking up downturns and business patterns to better adjust for the months ahead.
MEIRION: When running a company or the division of a company, you should ensure that all products are priced at the maximum price the market can bear. Make sure you know the fully-loaded cost of all products, monitor your overheads closely and, most importantly, watch your bottom line very closely at all times.
SHISHIR: I routinely (monthly) tracked my financial records (Profit and Loss, Balance Sheets, cash flows, accounts receivables) as well as my efficiency and productivity ratios. These are some of the KPI’s (key performance indicators)… the dials in your business dashboard. These are simple to set up and critical for making corrective and proactive decisions. I always paid special attention to any trends that start appearing in these numbers.
"You can't manage what you can't measure." Peter Drucker
BARBARA: In running a professional firm, I would want, once a week, current assets information, the bank balance, accounts receivable (aged), work in progress (unbilled time and expenses chargeable to clients) and current liabilities. Once a month I would want a Profit and Loss Statement and a Balance Sheet with comparative figures for the preceding year and comparison with the budget. A cash forecast is essential and must be adjusted to reflect changes as they occur. Since revenue depends on billable hours, I need an analysis of time spent by staff in total and the billable portion as well as categories of non-billable time (vacations, educational seminars etc)
Do I really need a lawyer for a shareholder Agreement? (from our Jan2018 Newsletter)
My business partner and I have a shareholders' agreement, found on the net. We are ready to sign… Should we get a lawyer?
Answers from some of our board members....
ERIC:As a litigation lawyer, my take is:
The rights and obligations spelled out in shareholder agreements, particularly in smaller businesses, can come into focus in the event of totally unexpected circumstances: a sudden severe disability or untimely premature death of a shareholder or, more often, can be something like a fall out between shareholders whereby one or more would want out of the arrangement completely.
The law libraries are full of judicial decisions adjudicating shareholder disputes in which the shareholder agreement itself must be interpreted by a judge. Such situations can arise where the agreement is inexplicably silent on an important term and the court must try to divine what was “intended” by the parties to the documentor. There may be conflicting and inconsistent paragraphs. Even misleading paragraph headings can create ambiguity. The list goes on.
If you find yourself in a shareholder dispute/lawsuit you do not want to hand over to your litigation lawyer a shareholder agreement that you have cobbled together from examples taken off the internet. You do not want the lawyer to say “You have not had this prepared by a lawyer, did you?” Nor do you want to hear the lawyer say “No one had separate independent legal advice before they signed this, did they?”
Instead, make an appointment with a lawyer that has experience in corporate law and expertise in shareholder agreements.
Do some research before the meeting using the internet and other sources. Go prepared. Ideally, bring a three page memo with your basic information and what you want to see on the important terms in the shareholder agreement. The lawyer will appreciate the effort. Rely on the lawyer’s expertise. Look at the time spent and fees paid as insurance.
JIM: Having a lawyer's guidance offers independent assurance to the
process. A shareholders’ agreement addresses a wide range of issues, some of
which may be unique to your business and may not be available on a
generic document. You would also benefit from having a neutral third party
asking for your individual input, making sure that your agreement reflects your specific objectives.
These are the basis on which your company will operate: how share structures will work, how a Board of Directors would function, who are the owners of this business, how future relationships will be structured. Saving money at the early stages of your business could result in costly problems later on, especially in considering future opportunities.
DOREEN: The answer would be a resounding yes to having a good corporate lawyer. This is the cost of doing business and is essential for covering the specifics of one’s business as well as the partners’/shareholders’ individual needs and desires. There is a honeymoon period when starting a new business but when the honeymoon is over, every ifs, ands or buts of how the business is run should be down on paper, not only for day to day partner operation but for the future when the business is to be sold or a partnership wants to be dissolved. A very wise idea would be to have personal council for each partner as well as council for the business. The lawyer dealing with each person and the business at once has a conflict of interest.
FLETCH: Shareholders’ agreements are critical and should be thought out with lists of what you and your partner personally expect from and in the partnership. It should be set out very clearly in that agreement. All this must be run by a lawyer.
Looking to hire? (From our Oct 2017 Newsletter)
What would you, as an entrepreneur or executive, look for when recruiting employees?
Some of our members have given his/her best practices...
DOREEN: You would look for someone who is able to strongly understand the vision of your business in both making your business financially successful but equally in understanding the culture and mission of the business and clearly willing and able to keep it in focus.
Depending on the department, the personality of the individual should be considered in view of the group he/she will be working with. At the executive level, be cognizant of the accord and synergy with you. In other words, able to work with others and work toward a common goal.
FLETCH: In a small business, for any candidate above entry level, it would be “compatibility with the rest of the team and enthusiasm for the vision”. It goes without saying that being qualified for the position is the gateway that then allows you, as a recruiter, to tune your eye to look for the clinching aspects of the candidate….
GEORGE: One size may not fit all. For example, interviews were different if I was hiring a part time student versus a more expanded interview if recruiting a general manager or a service manager.
SHISHIR: Let us assume that the candidate has the basics in place i.e. necessary educational/vocational skills with relevant experience. Before all else, I would seek a candidate that I instinctively like and feel would be a ‘fit’ into my organization. That ‘fit’ comprises values, attitudes and behaviors and proven practices that work with me and my team. Indicators would be ‘fun to be with’; degree of humility; showing willingness to take responsibility. I would then seek out their drive and ‘hunger’ for the job; how much research was done on our organization, our needs and perceived ‘gaps’. In the interview, I would be impressed, if there was overtures and willingness to ‘add value’ to our organization. The final trait I would look at, would be the level of dedication they have portrayed not only in the interview but also in the course of their career.
ERIC: Enthusiastic, willing to learn, willing to take responsibility, likeable, qualifications and, most important, references and gut reaction.
MEIRION: It all depends for which position one is being recruited. In general, one would look for knowledge, experience, enthusiasm, a strong desire to succeed, and a bottom-line oriented team player with a pleasing personality.
Basics of a simple “Business plan” (posted on Oct 2017)
· A most important and underestimated aspect of a business plan is the authenticity and credibility of the principal. Before anyone ‘buys’ your business plan they have to ‘buy and believe’ in you.
· Business plans and details vary depending on your targeted reader. Adjust the plan based on who the plan is meant for. (E. g. Investor / Banker / Buyer).
· Keep it simple and do not get too detailed unless so requested.
· A Business plan is a ‘living document’ that needs to be revisited regularly to stay on target.
Here are the key components
1. Executive Summary: This highlights the key points of your entire business plan. It’s the doorway to your plan, but you should write this at the end, just to make sure you give a clear picture of what’s inside!
2. Company Summary: An overview of who you are and what you do. Summarize the vision of your business with the details about incorporation and related statistics.
3. Products and Services: List of all products and or services you offer. You may need to include tables and charts for details, price lists etc.
4. Market Analysis Summary: This section explains the type of business you are doing, what your customers’ needs are, where your customers are based, how you will reach them and what is the ‘value-add’ your business is bringing to the customers and the society as a whole.
5. Strategies & Implementation: Strategies and planning have to be backed by a clear action plan that highlights what techniques you will be using to organize operations / promote and sell the products/services. Action plan must have a clear timeline with measurable benchmarks.
6. Management Summary: This section covers the organization of your business, and the key members of the management team. This is a summary of the professional background and skill sets of your team. Strength of your team enhances your business plan and attracts the attention of investors.
7. The Financial Plan: (Crucial component that is often mistaken for a total business plan) You need to present the projected Profit and Loss and Cash Flow tables, sales forecast, business ratios, and a break-even analysis etc.
Remember a good Business plan is a map to your future. (You would not leave home without a map to your destination would you?)
Business plan not only accommodates interested parties such as Investors buyers or Bankers, but also helps to sharpen your focus and know your priorities.
THE PRICING CHALLENGE (from our August 2017 Newsletter)
Whether you are selling products or services, setting the right price structure is crucial to maximizing profits.
Set the price too high and the competition will grab the business, set the price too low and you leave potential profits on the table.
First, know the market by doing your research carefully:
· Competitive prices may be available on websites or your existing customers may share information with you.
· Be careful that you are not being given misleading information to induce you to reduce your price.
· There are many components to pricing. There may be quantity discounts, favorable payment terms offered, bundling of different products and services, contract commitments etc.
· And always remember it’s value that counts and that includes factors in addition to price. Quality of service, prompt attention to orders and requests for help, on-time delivery and follow-up all count to enhance value.
Building customer relationships will make you the go-to supplier and the more you are seen as the business partner and not just the supplier the more secure your position will be.
SOLIDIFYING A TRUSTED TEAM
Does this sound like your situation?
· You have run your business for some years and now have a foundation for an enduring small business
· Your revenues and number of employees/contractors are rising and you are seeing some reasonable bottom line numbers
· You have trusted people and/or are looking to fill a fundamental position in the area of operations, sales, marketing or finance
· You have a financial plan that looks like you can certainly grow if you have the right people to rely on
Options and Strategies – Equity versus a Targeted Incentive Plan
Many of our clients come to ASE to discuss the alternatives and strategies to get and hold good people so that the owner is not the only one who cares about driving revenues and increasing business. Surprisingly, many of these clients think first of proposing equity in the business to address this situation. These include options, share purchases plans, or outright shares as gifts! These may stand the test and are appropriate in some situations but in most cases, by taking in more owners/partners, the business owner is possibly being exposed to many negative outcomes. Even if the owner holds majority shares he is subject to having to deal with the other shareholders’ input and ideas, sharing financials, and in the case of a number of shareholders, may be outnumbered in a partners’ vote. It can be particularly dicey when it comes time to sell the business and the valuation is high.
Incentive plans are appropriate alternatives to offering shares and provide excellent motivation to key employees while the business owner maintains 100% control. If the incentive(s) is focused on the key elements of building the business then a great atmosphere of teamwork is created and at year end, the achievement of targets is shared by all. The key then is to choose targets carefully and, with a good business plan in hand, understand exactly what the achievement of these targets means to the bottom line of the business. With clear forecasts and information, a business owner can then offer an incentive to senior staff that will motivate them to these ends and, as such, serve the business well.
Many owners choose commission as an incentive in the sales and marketing sector. Although commissions may be a good incentive, the owner must be cognizant of the dangers of overly aggressive sales personnel who can damage the image of the business and/or bring in business that is not profitable just for the sake of getting commission.
Other incentives would be quarterly or year-end bonuses and/or gifts or benefits.
An owner should be aware incentives based on gross profits or EBITA may involve disclosing more financial information to the employees than he may care to but, on the other hand, may help the employees focus and act in the best interest of the business
Experience is Valuable
At ASE we have members with extensive experience in all facets of business. We can help you decide which strategies will best suit your business and your personal business interests.
Dealing with Human Resource in your Company (From our April 2017 Newsletter)
Whether a corporate, retail or professional business, any employee based operation will, at various times, incur human resource (HR) issues. As certainly as you open a business and hire people, it's assured a situation will arise between you and an employee[s] that needs to be handled with sensitivity and awareness.
It is very critical in this age of changing labour laws and individual rights to be fully apprised of employee issues that can arise. The best most loyal employee can become resentful whether by the business or by others working in the business. It is best to have access to resources as soon as a situation arises.
An HR consultant in house is obviously not for every business so consulting firms and/or HR lawyers should be in your call data base to be accessible at a moment’s notice. Employee issues should be dealt with quickly.
In a one to one formal conversation with an employee, make a list of points you would like make. Get these points out in one minute or less and then open your conversation to a discussion. An excellent reference on how to have these conversations is the Susan Scott guide to ‘Fierce Conversations’, in book or audio.
In Search Of the Right Bank for Your Business (From our March 2017 Newsletter)
Choosing a good banking institution and developing a good working relationship with a banking advisor is critical for any size, new and growing business. Your bank is your business's most important supplier.
- Shop around for a compatible bank. Find a banking advisor who is genuinely interested in your business, whether large or very small.
- Investigate the banks that are there solely there for helping businesses or business divisions of the larger banks.
- Be prepared with all the information the bank may need. Have a forward looking business plan, cash forecast, and keep it simple.
- Arrange for a line of credit before you need one. Do this up front in the growing and 'happy' stage, not in the panic stage. If you do not use it, great; it is there if you need it.
- For newer businesses, the bank may require a personal guarantee. Approach this in the early negotiations. You may want to negotiate the limit or as to when to eliminate it.
After your meeting with your banker, put down all that was discussed and what was agreed upon in writing and send this information to the banker.
The Power of Advertising
Most small businesses shy away from paid advertising for the obvious reason; it is just too expensive. However, it is a well-known fact that advertising brings in business. ‘Front of mind’ is a well heeded mantra. Even previously happy customers may, in time, forget about your operation. Depending on the industry and competition, a general thought is to spend 7% to 8% of gross revenue on advertising; no small amount for small businesses. The suggested percentage increases to 10% for larger businesses!! If wisely thought through, this can pay off. To the right demographic, in the right season and in the right venue you can reach many interested clients and customers.
Budget, however, is a very real and limiting factor.
Alternative ways of reaching out to the public is both paid and/or free advertising.
Some free advertising ideas are:
- Blogs on your website shared on your social media pages [Facebook, LinkedIn. Twitter]
- Facebook, Tweeting and Instagram [new ideas and products]
- Google front of line [may have some expense to it]
- Testimonials on your website
- Local newspapers [people still like to browse good stories in print]
- Radio and TV interviews [human interest stories especially those with ‘value added’ for the local community such as local charities]
- Your demographic and professional periodicals [may have an expense to it]
- Local businesses that may have synergy with yours and allow you to place flyers, pamphlets, cards, give talks, refer your business; a win-win situation for both
- Networking with and giving talks to business groups. Attend these as a participant regularly. [MEEtups, Chamber of Commerce and Board of Trade]
Do not be afraid of trying free sources. Many of these are looking for a story of interest. Make yours a good one.
Are you hiring a Contactor/Employee?
"We often encounter situations where a Business owner advises us that all of the people working with them are......"Independent Contractors” rather than employees and as a result they cost the business significantly less than if they are employees. It is not always easy to tell if someone is an employee or independent contractor. The determination cannot be made by a single and universal test and certainly a person signing a document simply agreeing that they are an independent contractor is worthless in coming to such a determination.
Instead, one needs to look at the “total relationship” between the parties and ask whether the person who has been engaged to perform the work or services is really performing them as a part of his or her business not as an employee of yours. A central issue in these determinations is the amount of control the party for whom the work or services is being provided has over the other parties activities.
Generally, a true independent contractor will:
· Have control over the timing and performance of their work
· Own their tools or equipment required to perform the work (e.g. hammer, saw. uniform or a computer etc. )
· Have a chance of profit and a risk of loss (e.g. receive a fluctuating payment based on the work done...not a fixed payment per hour or day determined by the business owner at their sole discretion.
· Not work full-time for this one business
· Work for (or have the option of working for) more than one business or company
· Have authority to hire their own workers
· Have their own office or work space
· Not have vacation entitlements, car allowances, insurance benefits or other benefits from the other party )
· Not be required to report, at all times, to an organization or " boss " to show that they followed the organization's instructions
Please keep in mind that not each and every item listed above must apply to the working relationship, but it is critical that the person is not dependent on the owner or manager of the business and as such is required follow the detailed instructions as if they are “employed “in the business.
There is also a question that arises when the owner etc. asks “what difference does it make if they are employees rather than independent contractors?"
The consequences can be expensive to the business owner.
If the determination (usually as a result of an audit by CRA, provincial labour authority etc.), is that the person is an employee, the business owner is liable for the payment of both the employer's portion of CPP and EI but also the employee's portion.
Next as an employer, one is required to calculate, deduct and remit income taxes to the government. Failure to do so makes the employer liable for these payments and they risk being fined for failing to do so.
Our advice to anyone asking this question is to seek independent and competent legal advice.
There will be a cost you to receive this advice but such costs are usually significantly less than those of audits, fines and other significant payments for failing to deduct various benefit premiums. "
Great MARKETING tips from Terry O’Reilly – Globe and Mail article
Ranging from creatively using humor, staying on message and aiming at the right audience , only some of the gems
Financial terms every business owner should know:
The following is a condensed version of a recent Globe and Mail article by Brenda Bouw on business terms owners should know.
This is the difference between revenue [sales] and costs to sell. The difference is the company’s profit. Revenues alone do not tell the whole story.
Fixed versus variable costs:
Fixed costs are those that remain the same month over month. These may include rent or lease on equipment. Variable costs may include salaries, price of products purchased.
These are fixed costs that add value to the business, such as computers and machinery. These costs need to be ‘capitalized’ or spread over the life of the asset. In other word, you don’t deduct them in one year.
These can be fully deducted in the same tax year; examples include legal fees, office supplies, consulting fee.
These include trademarks, brand names, patents, and copyrights. The worth of these intangibles are only the worth of their costs.
An intangible asset that determines the value of a company’s brand name, customer base and relations. This then is included into the sale factor of the business, along with tangible assets.
The acronym stands for earnings before interest, tax, depreciation and amortization. It is important for an investor or purchaser to understand where a company stands in terms of profitability.
People issues remain at heart of all businesses
Whether a corporate, retail or professional business, any employee based operation will, at various times, incur human resource (HR) issues.
As sure as you open a business, it's assured a situation will arise that needs to be handled with sensitivity and awareness. It is very critical in this age of changing labour laws and individual rights to be fully apprised of employee issues that can arise.
The best most loyal employee can become resentful whether by the business or by others working in the business. It is best to have access to resources as soon as a situation arises.
An HR consultant in house is obviously not for every business so consulting firms and/or HR lawyers should be in you call data base to be accessible at a moment’s notice.
Employee issues should be quickly dealt with.
Taking advantage of a group such as ASE, learning from business persons who have had similar business experiences is a wonderful benefit.
Business clients aften question – Should I take a Salary or declare Dividends?
Interesting article in the Globe
Pros and cons of running a business with your spouse/life partner
This is a recurring theme with many of our clients. Let us examine some of our discussions and advice.
Here are some cons:
· Spouse if working elsewhere may be entitled to ‘benefits’ from their employment and thus add value to the bottom line for the family income.
· Group thinking – You reinforce each other’s perspectives and insulate yourselves from alternate and varied thinking.
· Too much ‘shop talk’ at home can alienate your kids.
· Business adversity as well as jostle for ‘decision making’ can challenge personal relationships.
· Your staff may feel like ‘outsiders’ and often feel curtailed from being candid.
· Lack of diversification – All eggs in one basket – that of your business.
· Too much togetherness can strain your relationship (remember the saying ‘absence can make the heart grow fonder’)
Here are some pros:
· Better trust levels and greater privacy.
· Shared goals and perspectives.
· You can avoid that long and arduous process of finding the right fitting ‘partner’.
· It could strengthen your relationship as you endure your ‘ups and downs’ together.
While there are many success stories of family run businesses, running a business with your life partner is not for all.
Ideally you want to keep your duties and responsibilities separate and distinct both at home and at work.
Try keeping a balance by having different interests outside of work so both partners have other outlets, friends, interests and support structures.
The advice: Only you can decide if running a business with your spouse / life partner makes sense for you - Different strokes for different folks.
Interviewing and Reference Checks
One of the most important but difficult tasks involves interviewing potential candidates for a position in your business.
An item that requires significant thought and preparation that must be completed well before the first interview with any individual is preparing a detailed description of what duties you will want the successful person to do, what there hours of work will be and what skills and experience they must have to do the work required.
Next, think through the questions and areas that you will want to explore with each person that you will interview. These may vary from person to person depending on the background and experience of the individual.
It is also critical for you to feel comfortable with the individual throughout your conversation and afterward. Do not believe that you will be able to change or “mould “a person once they start to work with you. This seldom happens, so do not allow yourself to become fooled.
Also avoid rushing to offer anyone employment following your interview. Take a bit of time, after the interview, to evaluate your thoughts. Once you are comfortable in making an offer to a candidate, do so in writing and ensure you cover the job description, hours and location of work, salary, any review periods, probation status etc. Hopefully you will have explored much of this with the candidate in advance to ensure that there are no significant disconnects.
Any offer of employment should be made only after you have completed as detailed a reference check as possible. This must involve former employers, co-workers and anyone who can and will share there candid views of the individual's work experience and habits. Seek and offer complete confidentiality and if you encounter a comment that the previous employer will only “confirm “basic work dates a job title. Ask if this policy applies to all such enquiries and not just this person. If you cannot get a seemingly acceptable reference for an individual, contact the person and ask how they might assist you in doing so. You want to ensure that the starting point of the relationship will be a positive one.
Finally, recognize that interviewing and hiring is difficult. If you can ask someone that you know and trust to help in the process, do so, but always remember that you are the boss and you alone must make the final call. Good Luck!
SELLING YOUR BUSINESS
As stated in a recent article in the Toronto Star “An owner ought to be building it to be sold from the day a business is incorporated”. Planning for a sale should take at least 3 years of shaping the business to attract a buyer.
Examine possibilities of increasing revenue by raising prices and using incentives for volume purchases.
Reducing expenses add directly to the bottom line. To quote the Toronto Star article “Every dollar in operational savings translates into a multiple of dollars come sale time “. The most significant expenses are usually payroll and facilities. Is it possible to find cheaper space or if there is excess space is it possible to sublet? Can the number of employees be reduced? Can owners ‘salaries in excess of market be cut back and possibly be replaced by dividends?
Establishing systems that will enable the business to operate successfully without the involvement of the current owner is essential and management capable of taking the helm is the goal of good succession planning.
Keep up your business network contacts and be aware of where your industry is heading. Remember, the best time to sell is when the prospects for success are strong.
Effective communications for problem behavior
We have numerous clients struggling with how to address difficult employees.
Be direct; be firm; and always remain fair.
Here is an article from Globe and Mail that you may find helpful.
THE HUMAN ELEMENT IN A BUSINESS
The wrong mix of people talents can destroy a business, while the right mix can make an ordinary product or service a winner.
A staff overly concentrated in one or two disciplines can mitigate a balanced assessment of the marketplace.
Prima donnas who de-motivate other team members should be avoided or corrective action quickly taken.
Monetary and other incentives should be a key part of the remuneration system. A plan that is fair and changed as necessary to ensure such is critical.
Employees should be candidly told that they are a key element to the success of the business. Being specific with these comments adds substance to the communication.
Employees who resist coaching to correct a performance deficiency must be told that termination is a likely consequence--in the short term.
A motivated and capable employee team must be a prime objective for a successful business manager.
One of the key ingredients in growing a business is leadership. There are few businesses that can flourish solely on the back of one person which means success is to a large degree dependent on mobilizing others to help.
An interesting observation about leadership is that there is no “one route” to achieve the purpose. A leader must be committed and must be knowledgeable about the product or service for credibility. It helps for a leader to be fair to those around him/her and a true cheerleader but lots of leaders are somewhat introverted and stern in their approach, so even these actions do not seem to be the key.
My experience is that a true leader understands the key elements around how the business can grow and prosper………the big picture…….even if the entrepreneur is a technician with their head down most of the time dealing with the detail of the product or service. The understanding of what it takes in your business to achieve your growth goals allows the Leader to make sure that those key elements are receiving focus and are measured.
And they are willing to give others an opportunity to perform while providing recognition for the ensuing successes. Hiring competent people is just the first step. Inspiring them and recognizing them as they perform well are what create the feeling of teamwork and the teamwork creates the momentum in the business. Because the Leader knows the key elements for success in the business, the teamwork is productively focused on those elements. All great teams have good leaders. Conversely, without a leader, there is no team.
A leader is visible and consistent. A leader can emerge from almost anywhere as long as he/she is committed.
PRIMARY STEPS TO A GOOD ELEVATOR PITCH
Elevator pitch is an invitation to engage in areas of common interest, with the right target customer.
Elevator pitch is not meant to ‘close a sale’, merely to initiate a beneficial conversation.
It should be well practiced, brief and natural.
Once a right target customer is identified:-
These Five steps that may help you structure your brief interaction.
1. A leading conversation aiming for a meeting (not a sales pitch) – warm and human – use story telling
2. Highlight benefits (It’s not about you, but all about your customer) – Meet customer needs.
3. Differentiation (why you) (mention your unfair advantage in market place )
4. Ask for meeting (“What’s the best way to get onto your calendar?”)
5. Stop talking, when curiosity aroused and after client engaged, know when to move on.
When does your business really start making money?
WHAT IS THE BREAK-EVEN POINT OF MY BUSINESS?
WHY IS IT IMPORTANT?
HOW DO I DETERMINE IT?
Knowing the break-even point of your business will tell you the amount of sales required to become profitable. This article will help you determine your break-even point in 3 easy steps.
1. Determine the Margin per Unit sold.
2. Determine your Total Annual Expenses.
3. Divide Total Annual Expenses by Margin per Unit sold.
This is how it is done.
MARGIN PER UNIT SOLD
Margin per Unit Sold is: Unit Selling Price less all your Costs required getting the unit to your customer.
If you are in the business of selling your time, Margin per Unit is your hourly billing rate.
If your product is manufactured by you, or bought and sold by you, use a table similar to the one below to determine the Margin per Each Unit sold. The table below is just a guide. Only YOU know what your true product costs are. Make sure you include all of them. Be realistic.
Unit Selling Price
MARGIN PER EACH UNIT
List ALL of your expenses on an Excel spread sheet similar to the one below -- (DO NOT INCLUDE EXPENSES USED TO ARRIVE AT MARGIN PER UNIT SOLD). Insert the amount you will spend each month in the appropriate column. Don’t forget to include your own wages. Other examples are: insurance – all types, car or truck, bank charges, interest, office supplies, computer, legal, audit, postage, courier, loan payments, etc. This is not a complete list. Only YOU know what all your expenses are. To arrive at a meaningful break-even point, you must include all applicable expenses.